Register in Probate and Clerk of Juvenile Court
Related Information: Clerk of Circuit Court
The positions of Register in Probate and Clerk of Juvenile Court are appointed by the judges of Washington County and are a division of the Clerk of Courts Office.
Case types handled by the Register in Probate include: Adoption (AD), Probate (PR), Informal Probate (IN), Guardianships (GN), Civil Commitments (ME), Juvenile Civil Commitments (JM), Wills (WL) and Group Probate (GP)
Wisconsin Register in Probate website: www.wripa.org
The Clerk of Juvenile Court is responsible for case types: Juvenile Delinquency (JV), Juvenile CHIPS (JC), Juvenile Injunction (JI), Juvenile Civil Law and Ordinance Violations (JO), Juvenile Termination of Parental Rights (TP) and Group Juvenile (GJ)
There are specific statutes that govern which court records are "open" to the public and which court records are "confidential". Court records such as juvenile delinquencies are considered confidential and therefore are closed to the public.
You may use the State of Wisconsin Court Access website to search for information concerning cases that are open records and/or open to the public. You may choose to search the entire state of Wisconsin by entering at least the first three characters of a party's last name and their first name; click SEARCH. Alternatively, you may enter the name of the County by selecting the county from the Drop Down list and entering the specific case number.
- If you do not have a safety deposit box or some other safe place to keep your original Power of Attorney for Health Care or Declaration to Physicians (also known as a Living Will), you may file it for safekeeping with the Register in Probate.
- There is a statutory filing fee of $8
- If you file this document with the Register in Probate, you may want to keep a copy at home and advise your family where the original is located.
This document may be filed with the Register of Deeds Office.
Authorization for Disposition - Effective 3/2008
This document may be filed for safekeeping with the Register in Probate for a fee of $8. As with other Advance Directives, you may want to keep a copy of this document at home and advise your family where the original is located.
Each of the Judges in the four Circuit Court Branches hear probate and juvenile cases on Tuesdays during their "intake" month, rotating as follows:
|January, May, September||Hon. James G. Pouros
|February, June, October||Hon. James K. Muehlbauer
|March, July, November||Hon. Todd K. Martens
|April, August, December||Hon. Andrew T. Gonring
Wisconsin Statutes require all estates to be settled as soon as reasonably possible and without unnecessary delay. The Wisconsin Chief Judges have set twelve (12) months as the benchmark for disposing of probate estates, and the Registers in Probate for the Third Judicial District have also adopted this benchmark. All estates filed in Washington County must be closed within twelve (12) months of the date the initial documents are filed.
Guidelines and Procedures:
- Transfer by Affidavit, $50,000 and Under
- Informal Probate
- Formal Probate
- Summary Assignment
- Summary Settlement
- Special Administration
- Termination of Testamentary Trust
- Informal Guideline Booklet
Scheduling and Appearances for a Formal Probate:
- Formal probate matters are heard from 8:30 a.m. to 8:45 a.m., on the 1st and 3rd Tuesday of each month.
- Hearings must be scheduled and documents must be filed in the Probate Office by noon on the Thursday before the hearing. Failure to submit appropriate documents will cause the matter to be removed from the calendar.
- If a specific date/time is required or a lengthy matter needs to be scheduled, please inform the Probate personnel when calling.
- Matters on publication should be set for 8:30 a.m.
Scheduling an Informal Probate:
- Individuals who are not represented by an attorney may call the Probate Office to make an appointment with the Register in Probate. All documents must be completed and ready to file, along with the original Will, if any.
- Attorneys may submit all documents by mail, including the fee for certified copies and a self-addressed stamped return envelope. If an attorney wishes to meet with the Register, please call for an appointment.
To File a Claim Against and Estate:
- To file a claim against an estate that is being probated, please complete Standard State Form, Claim Against Estate (PR-1819). Please have your signature notarized. File the completed form with the Register in Probate along with a statutory $3.00 filing fee.
|PROBATE AND JUVENILE FEES|
|Forms Packets||$5.00 each|
|Guideline to Informal Probate Booklet||$5.00 each|
|Inventory Fee, Estate, $10,000 or less||$20.00|
|Inventory Fee, Estate over $10,000||.2% of inventoried assets|
|Inventory Fee, Guardianship, Conservatorship -if the amount specified in Sec. 867.03, Wis.Stats. ($50,000)or less||$20.00|
|Inventory Fee, Guardianship, Conservatorship -if more than the amount specified in Sec. 867.03, Wis.Stats.($50,000)||.2% of inventoried assets|
|Filing Claim Against Estate||$3.00|
|Objection to Probate of Will||$20.00|
|Guardian ad Litem Deposit||$300.00|
|Wills filed for Safekeeping||$10.00|
|Power of Attorney for Healthcare filed for Safekeeping||$8.00|
|Declaration to Physicians (Living Will) filed for Safekeeping||$8.00|
|Probate Copies (and comparing)||$1.00 per page|
|Probate Certified Copy - one page only||$4.00|
|Searching for Files or Records||$4.00|
|Termination of Life Estates||$3.00|
|Certificate of Judgment or Descent||See Inventory Fees above|
|Grandparent or Step-Parent Visitation Action||$60.00|
|Juvenile Copies||$1.25 per page|
|Juvenile Certified Copy - one page only||$6.25|
|Juvenile Legal Fees - Misdemeanor||$240.00|
|Juvenile Legal Fees - Felony||$480.00|
|Juvenile Cost of Custody||$115 a day|
County Specific Forms List
|GF-1013A.DOC||Affidavit and Order for Payment of Fees|
|PR-3003.pdf||PR-3003.DOC||Affidavit of No Probate|
|GF-3005.pdf||GF-3005.DOC||Petition and Order Authorizing Transcript|
|AD-3001.pdf||AD-3001.DOC||Receipt for Medical and Genetic Information|
Probate records, including Wills and Estates, are maintained pursuant to Wisconsin Supreme Court Rule Chapter 72. Generally, these are open records. There is a mandatory $4.00 search fee pursuant to Section 814.66(1)b(3)j, Wis. Stats., and a mandatory $1.00 per page copy fee. The following links may provide additional information:
Vital Records Provides information on obtaining copies of vital records (birth, death, and marriage records, searching records in person, and other available services.
Washington County Historical Society Provides information on the search resources available in the Research Center.
Wisconsin State Historical Society Provides help links, helpful information, and schedules for workshops to assist individuals in doing family history searches.
Wisconsin Genealogy Services Provides FAQ's about what information is available and accessible, where to go, and how to search the Vital Records when conducting a genealogy search.
The National Archives Assistance for how to search the following government records: Census Records, Military Records, Immigration Records (Ship Passenger Lists), Naturalization Records, and Land Records.
Washington County Guidelines and Procedures:
- Guardianship of an Incompetent
- Successor Guardian
- Foreign Guardianship (To transfer guardianship from another state to the State of Wisconsin)
- Guardianship of a Minor
- Terminate Guardianship of Minor
GUARDIANSHIP FORMS are available on the Supreme Court Website at: Mandatory State Guardianship Forms
Guardianship questions? Issues?
The Wisconsin Guardianship Support Center (CSC) provides information and assistance on issues related to guardianship, protective placement, advance directives, and more. GWAAR
Cases involving children who have committed a law violation that would be considered a crime if committed by an adult.
CHIPS and JIPS
Cases involving children or juveniles who are in need of protection and services.
Juvenile Ordinance Violations (Citations):
Violation of civil or State ordinances.
Restraining Orders Against Juveniles
Temporary restraining order against a juvenile from contacting a specific person.
Your Role as a Parent:
Having parents involved in the juvenile court process is extremely important to the success of the Court's dispositional order and supervision of your child. Please cooperate with the Department of Social Services as they do their investigation and prepare a report to the Court. As the parent, it is extremely important that you attend each court hearing scheduled for your child's case.
Department of Human Services Involvement:
When your child has been charged with a delinquent act or found to be in need of protection or services (CHIPS or JIPS), the Washington County Human Services Department will assign a social worker to work with you and your child and make recommendations to the Court for the disposition of your child's case.
Guidelines, Procedures and Information:
- Parent Guide to the Juvenile Court CHIPS Process
- Termination of Parental Rights
- Temporary Restraining Order, Harrassment
- Temporary Restraining Order, Child Abuse
- Petition for Judgment Against Juvenile/Parent for Unpaid Restitution
All payments regarding Juvenile matters should be sent to:
Clerk of Circuit Court
432 East Washington Street
P.O. Box 1986
West Bend, WI 53095-7986
Note: If you need a receipt for any payment, you must provide a stamped, self-addressed envelope with your payment.
Please note: The Respondent in the above actions, the person being restrained from contact, must be a juvenile. If the Respondent is an adult, please contact the Clerk of Courts Office.
Wisconsin Statutes require all estates to be settled as soon as reasonably possible and without unnecessary delay. The Wisconsin Chief Judges have set fourteen (14) months as the benchmark for disposing of probate estates, and the Registers in Probate of the Third Judicial District have also adopted this benchmark.
All estates in Washington County must be closed within fourteen (14) months.
2013 Wisconsin Act 92 takes effect in two parts. The estate recovery and divestment change(s) in 2013 Wisconsin Act 92 took effect on December 15, 2013; the balance of 2013 Wisconsin Act 92 took effect on July 1, 2014. You can find the 2013 Wisconsin Act 92 by using the following search link;
According to the 2013 Wisconsin Act 92, under Section 701.0201(2), Wis. Stats., unless ordered by the court upon a petition of a settlor, trustee, or qualified beneficiary requesting continuing judicial supervision, a trust is not subject to continuing judicial supervision. Beginning at the end of calendar year 2014, our office will no longer mail a trustee's annual account form to file with the probate court, although you may still be required to maintain accountings.
Wisconsin Law requires the filing of the original Will for every deceased person. Please see Sec. 856.05, Wis. Stats.
- If a probate proceeding is required for a deceased person, the original Will can be filed at the same time the documents for probate administration are filed.
- If no probate proceeding is required, please complete and file an Affidavit of No Probate (PR-3003.pdf) or (PR-3003.DOC) at the same time you file the original Will. This document requires that the signature be notarized. If you do not have access to a Notary Public, please wait to sign this form until you file it in person at the Probate Office so that your signature may be notarized.
Wills for Safekeeping
If you have an original Will and do not have a safety deposit box or some other safe place to keep it, you may deposit the original Will for "safekeeping" with the Register in Probate. There is a statutory fee of $10.00 for this service (Sec. 853.09, Wis. Stats.) Please be sure the envelope containing the original Will contains the following information:
- Name of the person (testator) making the Will
- Date the Will was signed
- Address of the person (testator) making the Will
- Name of the Personal Representative and any alternate
- Name of the attorney who prepared the Will
Withdrawing a Will from Safekeeping
If you need to withdraw your original Will that you filed with the Register in Probate for safekeeping, you will need to show proper identification and provide the original receipt you were given when you originally filed the Will.
Only the person who wrote the Will or their written designee can remove the Will from safekeeping. The written designation must be signed by the person who wrote the Will and witnesses by two additional persons other than the person who will be withdrawing the Will from safekeeping.
If you withdraw your original Will and replace it with a new Will on the same day, there is not additional charge. However, if you withdraw your original Will and file another Will at a later date, there is an additional $10 charge.
Room 3135, Justice Center, PO Box 1986
West Bend, WI 53095
Hours: 8:00 a.m. to 4:30 p.m.