Register in Probate and Clerk of Juvenile Court


The positions of Register in Probate and Clerk of Juvenile Court are appointed by the judges of Washington County and are a division of the Clerk of Courts Office.

Case types handled by the Register in Probate include: Adoption (AD), Probate (PR), Informal Probate (IN), Guardianships (GN), Civil Commitments (ME), Juvenile Civil Commitments (JM), Wills (WL) and Group Probate (GP)

Wisconsin Register in Probate website: www.wripa.org

The Clerk of Juvenile Court is responsible for case types:  Juvenile Delinquency (JV), Juvenile CHIPS (JC), Juvenile Injunction (JI), Juvenile Civil Law and Ordinance Violations (JO), Juvenile Termination of Parental Rights (TP) and Group Juvenile (GJ)

By statute, some records are "confidential", ie: juvenile delinquencies, and some records are open. 

To access information online about a case that is an "open record", please use the link below.  Enter the name of the County, if you know it, and the specific case number. You can, however, search the entire State of Wisconsin by just entering the name.

Here's the link:        State of Wisconsin Case Search


Washington County Guidelines and Procedures:

 

 


Power of Attorney for Health Care,
Declaration to Physicians (Living Will)

  • If you do not have a safety deposit box or some other safe place to keep your original Power of Attorney for Health Care or Declaration to Physicians (also known as a Living Will), you may file it for safekeeping with the Register in Probate.
  • There is a statutory filing fee of $8
  • If you file this document with the Register in Probate, you may want to keep a copy at home and advise your family where the original is located.

Power of Attorney for Finance and Property

This document may be filed with the Register of Deeds Office.


Authorization for Disposition - Effective 3/2008

This document may be filed for safekeeping with the Register in Probate for a fee of $8.  As with other Advance Directives, you may want to keep a copy of this document at home and advise your family where the original is located.


Intake Schedule:

Each of the Judges in the four Circuit Court Branches hear probate and juvenile cases on Tuesdays during their "intake" month, rotating as follows:

January, May, September Hon. James G. Pouros
Branch I

Courtroom 2254
Justice Center
February, June, October Hon. James K. Muehlbauer
Branch II
Courtroom 1244
Justice Center
March, July, November Hon. Todd K. Martens
Branch III
Courtroom 1254
Justice Center
April, August, December Hon. Andrew T. Gonring
Branch IV
Courtroom 2244
Justice Center

432 East Washington Street
Room 3135, Justice Center
P. O. Box 1986
West Bend, WI 53095-7986
Phone: (262) 335-4334
Fax: (262) 306-2224

Hours of Operation:
Monday through Friday 8:00 a.m. to 4:30 p.m.
Closed Saturday and Sunday


Probate Benchmarks:

Wisconsin Statutes require all estates to be settled as soon as reasonably possible and without unnecessary delay. The Wisconsin Chief Judges have set twelve (12) months as the benchmark for disposing of probate estates, and the Registers in Probate for the Third Judicial District have also adopted this benchmark. All estates filed in Washington County must be closed within twelve (12) months of the date the initial documents are filed.

Guidelines and Procedures:

Scheduling and Appearances for a Formal Probate:

  • Formal probate matters are heard from 8:30 a.m. to 8:45 a.m., on the 1st and 3rd Tuesday of each month.
  • Hearings must be scheduled and documents must be filed in the Probate Office by noon on the Thursday before the hearing. Failure to submit appropriate documents will cause the matter to be removed from the calendar.
  • If a specific date/time is required or a lengthy matter needs to be scheduled, please inform the Probate personnel when calling.
  • Matters on publication should be set for 8:30 a.m.

Scheduling an Informal Probate:

  • Individuals who are not represented by an attorney may call the Probate Office to make an appointment with the Register in Probate. All documents must be completed and ready to file, along with the original Will, if any.
  • Attorneys may submit all documents by mail, including the fee for certified copies and a self-addressed stamped return envelope. If an attorney wishes to meet with the Register, please call for an appointment.

To File a Claim Against and Estate:

  • To file a claim against an estate that is being probated, please complete Standard State Form, Claim Against Estate (PR-1819). Please have your signature notarized. File the completed form with the Register in Probate along with a statutory $3.00 filing fee.

PROBATE AND JUVENILE FEES
Forms Packets $5.00 each
Guideline to Informal Probate Booklet $5.00 each
Inventory Fee, Estate, $10,000 or less $20.00
Inventory Fee, Estate over $10,000 .2% of inventoried assets
Inventory Fee, Guardianship, Conservatorship -if the amount specified in Sec. 867.03, Wis.Stats. ($50,000)or less $20.00
Inventory Fee, Guardianship, Conservatorship -if more than the amount specified in Sec. 867.03, Wis.Stats.($50,000) .2% of inventoried assets
Filing Claim Against Estate $3.00
Objection to Probate of Will $20.00
Guardian ad Litem Deposit $300.00
Wills filed for Safekeeping $10.00
Power of Attorney for Healthcare filed for Safekeeping $8.00
Declaration to Physicians (Living Will) filed for Safekeeping $8.00
Probate Copies (and comparing) $1.00 per page
Probate Certification $3.00
Probate Certified Copy - one page only $4.00
Searching for Files or Records $4.00
Termination of Life Estates $3.00
Certificate of Judgment or Descent See Inventory Fees above
Grandparent or Step-Parent Visitation Action $60.00
 Juvenile Copies  $1.25 per page
 Juvenile Certification  $5.00
 Juvenile Certified Copy - one page only  $6.25
Juvenile Legal Fees - Misdemeanor $240.00
Juvenile Legal Fees - Felony $480.00
Juvenile Cost of Custody $115 a day

State Mandated Forms

County Specific Forms List

GF-1013A.DOC Affidavit and Order for Payment of Fees
PR-3003.pdf PR-3003.DOC Affidavit of No Probate
PR-3030.pdf PR-3030.DOC Affidavit of Trustee
GF-3005.pdf GF-3005.DOC Petition and Order Authorizing Transcript
PR-3029.pdf PR-3029.DOC Petition for Termination of Testamentary Trust
AD-3001.pdf AD-3001.DOC Receipt for Medical and Genetic Information
PR-3031.pdf PR-3031.DOC Waiver and Consent (Trust)

Probate records for Washington County residents are maintained going back to approximately 1850. There is either an existing file or the file information is available on microfilm that may be viewed in our office. These are open records and there is no charge for you to search for a specific case. If you require staff assistance there is a $4.00 search fee.
  • You may make copies from the microfilm at a charge of $1.00 per page.
  • Please start your search prior to 3:30 p.m. as the office closes at 4:30 p.m.
  • The Wisconsin State Historical Society and the Washington County Historical Society also have records available. Please see the links noted at the right.

Resource:  Wisconsin Bar Association Handbook
      Understanding Guardianships - A Handbook for Guardians

Washington County Guidelines and Procedures: 

GUARDIANSHIP FORMS are available on the Supreme Court Website at:  Mandatory State Guardianship Forms


Guardianship questions? Issues?
See the latest issue of  "The Guardian" Newsletter from CWAG (Coalition of Wisconsin Aging Groups) now available.


Juvenile Delinquency
Cases involving children who have committed a law violation that would be considered a crime if committed by an adult.

CHIPS and JIPS
Cases involving children or juveniles who are in need of protection and services.

Juvenile Ordinance Violations (Citations):
Violation of civil or State ordinances.

Restraining Orders Against Juveniles
Temporary restraining order against a juvenile from contacting a specific person.

Your Role as a Parent:
Having parents involved in the juvenile court process is extremely important to the success of the Court's dispositional order and supervision of your child. Please cooperate with the Department of Social Services as they do their investigation and prepare a report to the Court. As the parent, it is extremely important that you attend each court hearing scheduled for your child's case.

Department of Social Services Involvement:
When your child has been charged with a delinquent act or found to be in need of protection or services (CHIPS or JIPS), the Washington County Department of Social Services will assign a social worker to work with you and your child and make recommendations to the Court for the disposition of your child's case.

Guidelines, Procedures and Information:

  • Delinquency, Chips, Jips Information
  • Parent Guide to the Juvenile Court CHIPS Process
  • Juvenile Hearings
  • Termination of Parental Rights
  • Temporary Restraining Order, Harrassment
  • Temporary Restraining Order, Child Abuse
  • Petition for Judgment Against Juvenile for Restitution or Forfeiture

All payments regarding Juvenile matters should be sent to:

Clerk of Juvenile Court
432 East Washington Street
P.O. Box 1986
West Bend, WI 53095-7986
Note: If you need a receipt for any payment, you must provide a stamped, self-addressed envelope with your payment.

Juvenile Court Hearings:
Detention Hearing or Physical Custody Hearing


Guidelines and Procedures:

Please note: The Respondent in the above actions, the person being restrained from contact, must be a juvenile. If the Respondent is an adult, please contact the Clerk of Courts Office.


Probate Benchmarks:

Wisconsin Statutes require all estates to be settled as soon as reasonably possible and without unnecessary delay. The Wisconsin Chief Judges have set fourteen (14) months as the benchmark for disposing of probate estates, and the Registers in Probate of the Third Judicial District have also adopted this benchmark. 

All estates in Washington County must be closed within fourteen (14) months.


Guideline and Procedures:

Please Note: All cases involving intervivos/living trusts must be filed with the Clerk of Circuit Court and a filing fee paid.
PJC_GL-3011TerminationofTestamentaryTrust.doc
Will of Deceased Person

Wisconsin Law requires the filing of the original Will for every deceased person. Please see Sec. 856.05, Wis. Stats.

  • If a probate proceeding is required for a deceased person, the original Will can be filed at the same time the documents for probate administration are filed.
  • If no probate proceeding is required, please complete and file an Affidavit of No Probate (PR-3003.pdf) or (PR-3003.DOC) at the same time you file the original Will. This document requires that the signature be notarized. If you do not have access to a Notary Public, please wait to sign this form until you file it in person at the Probate Office so that your signature may be notarized.

Wills for Safekeeping

If you have an original Will and do not have a safety deposit box or some other safe place to keep it, you may deposit the original Will for "safekeeping" with the Register in Probate. There is a statutory fee of $10.00 for this service (Sec. 853.09, Wis. Stats.) Please be sure the envelope containing the original Will contains the following information:

  • Name of the person (testator) making the Will
  • Date the Will was signed
  • Address of the person (testator) making the Will
  • Name of the Personal Representative and any alternate
  • Name of the attorney who prepared the Will

Withdrawing a Will from Safekeeping

If you need to withdraw your original Will that you filed with the Register in Probate for safekeeping, you will need to show proper identification and provide the original receipt you were given when you originally filed the Will.

Only the person who wrote the Will or their written designee can remove the Will from safekeeping. The written designation must be signed by the person who wrote the Will and witnesses by two additional persons other than the person who will be withdrawing the Will from safekeeping.

If you withdraw your original Will and replace it with a new Will on the same day, there is not additional charge. However, if you withdraw your original Will and file another Will at a later date, there is an additional $10 charge.